HSE IPAA
HR Administration
A practical course on HR records management and Russian labor law: from preparing documents to electronic work books and military registration
26 program topics
HR records management and labor law
HSE IPAA certificate
38 500 ₽
/course
30 000 ₽
/course
0
About the course
The course helps you build an HR recordkeeping and document management system: properly document staff movements, maintain and store HR documents, and track working time and rest time in line with the laws of the Russian Federation.
Documenting hiring, transfers and dismissals
Tracking working time and rest time
Compliance with the Russian Labor Code
What you will gain
Knowledge of the regulatory framework for records management and archiving
A list of an organization's mandatory HR documents
Skills in drafting orders and administrative documents
Procedures for registering, tracking and storing HR documents
Step-by-step workflows for hiring, transferring and dismissing employees
An understanding of the rules for handling employee personal data
Practice in maintaining electronic work books and tracking working time
Program advantages
The course covers the full HR cycle — from a document form to electronic HR recordkeeping
Based on Russian law
All procedures are covered under the Russian Labor Code and related regulations
Latest changes
An overview of the latest changes in labor law and how they are applied in practice
Full topic coverage
Records management, HR documents, employment contracts, leave, business trips, occupational safety, military registration
What you will need
The course suits both newcomers to HR and experienced specialists
HR work
The program is for those who manage or oversee HR recordkeeping
Basic records management knowledge
Helpful but not required — the basics are covered in the first topic
Time for the program
Each topic has dedicated study time
Your own documents for comparison
It helps to bring the forms used in your organization
Who this course is for
Company executives
Sole proprietors
HR specialists
HR department staff
Accounting specialists
Records clerks
Office managers
Program topics
From records management basics to labor disputes — the full HR administration cycle
26
program topics
T-2
employee personal card
EWB
electronic work books
- Regulations on records management and archiving, the concept of a document, types of organizational documents, document details and formatting rules, forms, legal force of a document, memos, minutes, certificates, references, reports (acts) and opinions
- Founding documents, executive body, structure and headcount, staffing schedule and staff placement, internal labor regulations, professional standards, EKS and ETKS, job descriptions, orders and directives
- Composition of HR documentation and mandatory documents, paper and electronic registration logs, personal card T-2, retention periods, HR department file nomenclature, employee personal file and transfer of files to the archive
- The Russian Labor Code and an overview of the latest changes, employment relationships and the grounds for establishing them, calculation of time periods, state guarantees, social partnership and the collective bargaining agreement, rights and obligations of the parties, processing and protection of personal data
- Subject matter and content of an employment contract, how it differs from a civil law contract, hiring documents, probation, documenting hiring, transfer and relocation, combining positions and secondary employment, changing contract terms, dismissal, electronic work books
- Types and schedules of working time and its tracking, rest time and leave, the working year and vacation schedule, business trips, guarantees and compensation, disciplinary sanctions, occupational safety and accident insurance, military registration, State Labor Inspectorate inspections, labor disputes
Course price
30 000 ₽
Learn now, pay later!
3 690
₽/mo
2 875
₽/mo
Installments for 12 months
15%
Enroll in the course or get a free consultation
Удобная платформа для обучения
Личный кабинет с понятным интерфейсом: управляйте обучением, следите за прогрессом и общайтесь с преподавателями в одном месте.
Учебные материалы
Все лекции, презентации и задания в одном месте
Расписание занятий
Календарь с напоминаниями о ближайших занятиях
Прогресс
Успеваемость и выполненные задания
Видеолекции
Смотрите лекции в удобное время
FAQ about the HR Administration course
Who is the HR Administration course for?
HR department and accounting staff, HR specialists, records clerks and office managers, as well as executives and sole proprietors who are personally responsible for HR documents.
What does the program cover?
HR records management and labor law in one program: preparing and storing HR documents, the employment contract, hiring, transfers and dismissals, electronic work books, working time and leave, business trips, occupational safety, military registration, and preparing for inspections.
Are there practical sessions?
Yes. Theory is reinforced through practical assignments and analysis of typical cases so participants can apply their knowledge at work right away.
How long is the course and what is the format?
The program includes 26 topics on HR records management and labor law. See the schedule for current dates and class formats.
What document do I receive after the course?
On completing the course, you receive an HSE IPAA certificate of completion. The terms of the final assessment are announced before classes begin.
Course price
30 000 ₽
Learn now, pay later!
3 690
₽/mo
2 875
₽/mo
Installments for 12 months
15%
Enroll in the course or get a free consultation
Course objective — to provide the knowledge needed to build and develop an HR recordkeeping and HR document management system: drafting and maintaining personnel management documents, documenting staff movements, and tracking working time and rest time in line with the laws of the Russian Federation.
Audience: company executives, sole proprietors, HR specialists, HR department and accounting staff, records clerks, office managers.
Course program
| Topic | Content |
| 1. Fundamentals of records management in an organization | Laws and regulations on records management and archiving. The concept of a document and of records management. Types of organizational documents. Document details and formatting requirements, letterheads and forms, giving a document legal force. |
| 2. Informational and reference documents | Memos, internal notes and explanatory notes, employee applications, employer notices, recommendations, minutes, certificates, references, reports (acts), opinions, lists and registers — purpose and required details. |
| 3. Organizational and legal personnel management documents | Founding documents and the executive body of a legal entity. Structure and headcount. Staffing schedule: development, approval, amendment. Staff placement. Internal labor regulations. Procedure for drafting and approval. |
| 3.1. Personnel categories and qualification requirements | Professional standards, the Unified Qualification Handbook (EKS), the Unified Tariff and Qualification Handbook (ETKS), the All-Russian Classifier of Occupations. Job descriptions and work instructions. |
| 4. Administrative documents | Orders, directives and instructions: types, drafting, formatting and registration procedures, retention periods. |
| 5. Composition of HR documentation | Types of HR documents. Mandatory HR documents of an organization and documents the employer keeps at its own discretion. |
| 6. Registration and tracking of HR documents | Paper and electronic registration logs. Document registration procedure. |
| 7. Employee personal card | Standard form T-2: how to complete, maintain and amend it. |
| 8. Retention periods and storage of HR documents | Temporary and permanent retention periods. File nomenclature: concept, preparation, approval. A model file nomenclature for the HR department. Current storage of documents and transfer of files to the archive. |
| 9. Employee personal file | Compiling, maintaining and storing a personal file, preparing it for transfer to the archive, cover design, internal inventory. |
| Employment relations | |
| 10. Legal framework | The Russian Labor Code and other regulations on labor, HR documentation and records management. Overview of the latest changes in labor law. |
| 11. Employment relationships | Employment relations and relations directly connected to them. Grounds for establishing employment relations. Calculation of time periods. State guarantees in the field of labor. Social partnership: agreements, collective bargaining agreement, employer's local regulations. |
| 12. Parties to employment relations | Key rights and obligations of the employee and the employer. |
| 13. Employee personal data | Requirements of Federal Law No. 152-FZ “On Personal Data” and the Russian Labor Code. Obtaining, processing and protecting personal data, employer's local regulations. |
| 14. Employment contract | Subject matter and content of an employment contract. How it differs from a civil law contract. Documents required to conclude a contract. Fixed-term and open-ended contracts. Probation at hiring. Concluding and amending an employment contract, supplementary agreements. |
| 15. Documenting hiring | Step-by-step procedure for hiring an employee. |
| 16. Transfers and additional work | Transfer and relocation. Combining jobs (positions), expanding the service area, performing the duties of a temporarily absent employee. Secondary employment versus combining positions: what is the difference. |
| 17. Changing the terms of an employment contract | Changes by mutual agreement of the parties and at the employer's initiative. |
| 18. Termination of an employment contract | Grounds for terminating an employment contract and the procedure for documenting dismissal. |
| 19. Electronic HR recordkeeping | Electronic work books and employment history records: what the employer submits to the Social Fund of Russia, when and how. Electronic HR document management. |
| 20. Documents confirming employment history | Work book, employment history records, certificates and copies of work-related documents. |
| 21. Working time and its tracking | Types and schedules of working time. Timesheets, aggregated working time accounting. |
| 22. Rest time | Types of rest time. Types of leave, procedure and specifics of granting it. The working year. Calculating the number of days of annual paid leave. Vacation schedule. |
| 23. Business trips | The concept of a business trip and how to document it. Guarantees and compensation for employees on business trips. Categories of employees who may not be sent on business trips or may be sent only with their consent. |
| 24. Disciplinary sanctions | Types of sanctions, procedure and time limits for applying them, documentation. |
| 25. Occupational safety | Key employer obligations. Mandatory social insurance against workplace accidents and occupational diseases. |
| 26. Military registration in an organization | The organization's obligations for military registration of reservists and citizens subject to conscription. |
| 27. Internal audit of HR documents | Documents reviewed by the State Labor Inspectorate. Risk categories and checklists. Self-assessment of compliance with labor law, records management and archiving rules. |
| 28. Employer liability | Types of liability for violations of the labor laws of the Russian Federation. |
| 29. Individual labor disputes | The labor disputes commission and court procedure for resolving disputes. |
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